Starting the H-2B Journey

For businesses just starting or those with years of experience in the H-2B program, embarking on this journey means navigating rules, tight schedules, and collaborating with teams, partners, and tech providers. Whether you're new or experienced, understanding the H-2B process can feel like finding your way through a complex maze, filled with details and uncertainties.

Success starts with:

Knowing the Process:
Gain a solid understanding to avoid pitfalls and stay compliant.

Choosing the Right Help:
Partner with agencies, lawyers, and recruiters who are experienced and work together on your behalf.

Collaboration and Software Alignment:
Work with partners committed to seamless collaboration and aligned with your best interests, facilitating smooth information sharing across software systems.

Red flags to look out for:

Single Platform Limits:
Beware of new software platforms that claim they can't handle all business tasks or meet all H-2B rules under one vendor and platform.

AI-Powered Software:
Scrutinize the performance of AI algorithms, especially in processing diverse data sources like handwritten or scanned documents.

VC-Backed Startups:
Exercise caution with rapidly spending startups, as it may affect long-term service quality and costs.

Forge strong partnerships with providers with decades of experience and streamline software communication to simplify your H-2B journey and boost success, regardless of your experience level.

Choosing The Right Recruiter

When sourcing workers for your H-2A program, ensure your recruiters align with your unique needs and possess strong connections to groups and government offices such as the Seasonal Employer Alliance or the National Council of Agricultural Employers, ensuring reliability and active participation in the H-2A community.

How we can help:

  • Extensive Experience: With over 20 years of experience recruiting 16,000+ workers annually, we offer unmatched expertise and strong connections with government agencies and industry groups.

  • Enhanced Worker Retention: Our industry-low turnover rate ensures longer worker stays, saving you recruitment costs and ensuring operational continuity.

  • Comprehensive Support: From transportation and housing to meals and visa expenses, we provide personalized support throughout the entire employment process, freeing you from administrative burdens.

Hiring an H-2A Agency

Successfully navigating the legal complexities and various government agencies of the H-2A program, while adhering to stringent deadlines, demands the expertise of a skilled team comprising an agency, attorney, and recruiter working closely together.

How we can help:

  • Cost Savings: Partnering with our Nonprofit ensures your resources are reinvested back into agriculture, fostering responsible stewardship and flexibility in meeting your needs.

  • Visa Assistance: With close to 20 years of experience, we handle all aspects of H-2A, from labor certifications to visa petitions, ensuring a smooth process with U.S. government agencies.

  • Comprehensive Support: Our services span domestic worker screening, visa appointment management, transportation logistics, reimbursement calculations, and on-the-ground Field Staff support, ensuring smooth operations and successful labor relations throughout the season.

Electronic Onboarding

Seek out onboarding tools that seamlessly integrate with HR and payroll systems, enabling your recruiter in Mexico to facilitate the full onboarding of new H-2A workers before their arrival at the farm, resulting in up to 50% savings in administrative time.

How we can help:

  • Time Savings: Our on-the-ground presence in Mexico provides hands-on support during onboarding, from assisting with I-9 completion to enrolling workers in the mobile app and providing pay cards, ensuring they're fully prepared upon arrival at the farm.

  • Maximize Tax Savings for Domestic Workers: Utilize our Work Opportunity Tax Credit (WOTC) integration to potentially save thousands on corporate taxes, including up to $9,600 in tax credits for hiring veterans.

  • Efficient Onboarding: Our integrated onboarding, payroll, and timekeeping solutions streamline operations for both H-2A and domestic employees, allowing them to bypass HR and clock in efficiently upon arrival.

Time Labor Management 

Choose timekeeping solutions customized for farmers, seamlessly integrating with payroll and onboarding, effectively managing piece-rate harvesting, packing, and tracking for both H-2A and domestic workers to streamline operations, resulting in up to 40% time savings.

How we can help:

  • Integrated Solutions: Our purpose-built timekeeping system integrates seamlessly with payroll and onboarding software, reducing payroll preparation time by up to 90%.

  • Streamlined Operations: Precision in tracking worker hours, piece rates, and activities ensures compliance with Department of Labor regulations.

  • Efficiency Boost: Workers can easily clock in, and payroll processing becomes straightforward, streamlining your operations.

H-2A Compliant Payroll

Preparing H-2A compliant payroll involves detailed data capture, including hours offered and worked, piece rates, and units produced. Manual entry alone can consume over half of the payroll workload.

How we can help:

  • Integrated Solution: Our system seamlessly integrates timekeeping, payroll/taxes, and pay card systems, reducing payroll processing time from days to hours.

  • Convenient Access: Employees can access their paychecks, W-2s, and manage accounts, easily transferring money home from their mobile phones.

  • Efficiency and Confidence: Employers can reduce payroll processing time, ensuring accurate handling of payroll and taxes, allowing them to focus on other aspects of their business with confidence with confidence.

Paycards & Money Transfers

Convenient access to payroll is crucial for both H-2A workers and their families, yet many employers overlook this need, relying solely on paper paychecks and neglecting to provide efficient money transfer options, leading to long lines at convenience stores and unnecessary transportation costs to your farm.

How we can help:

  • Streamlined Setup: Our payroll and pay card banking partners collaborate to streamline the process, assisting in setting up the worker's Mastercard and enrolling them into the app for payments, all done in Mexico before they commence work.

  • Convenient Access: Our integrated payroll and pay card solutions guarantee convenient access to earnings, ensuring workers have their card ready and can send money home with the app on their 1st payday without leaving the farm.

  • Spanish-Speaking Support: Should workers require assistance, a Spanish-speaking specialist is just a call away, providing personalized support for any concerns or queries.


Operational Financial Reporting

With your agricultural operations fully digitized, utilize a web-based solution that automatically gathers and analyzes data, offering daily reports effortlessly. Choose a system that provides precise daily cost calculations through advanced analytics, enhancing your financial decisions and operational transparency.

How we can help:

  • Comprehensive Cost Accounting: Our solution breaks down unit costs by process, employee, facility, packaging type, and equipment, helping you identify the most and least profitable areas of your operations.

  • Real-Time Financial Insights: Get immediate access to financial data that mirrors the current state of your business, facilitating swift and informed decision-making essential in agriculture.

  • Customized Reporting: Tailor reports to the specific needs of your farming operations, from monitoring seasonal cycles to assessing equipment efficiency, ensuring you have crucial, actionable information.

What Better Looks Like

Streamline your H-2A program through cohesive teamwork among partners, seamless system integration, and unified support, ensuring operational smoothness and successful outcomes.

How we can help:

  • Comprehensive Solutions: Our approach covers everything, from finding workers to paying them and more, prioritizing efficiency and compliance to deliver better outcomes.

  • Integrated Technology: With our best-in-class and integrated technology, we help you overcome challenges effortlessly, simplifying tasks and ensuring seamless operations.

  • Streamlined Processes: From finding workers to paying them and assisting with money transfers, our solution streamlines every task, all while keeping you compliant and reducing labor costs.